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March

Title: Release 7.6.and Interim Release 7.6.0 (30-Day Reminder)


Date: 3/3/2017

What is impacted: CWS/CMS Application

Date of impact: Saturday, April 1, 2017

Start time: N/A    End time: N/A    Duration: N/A

Description:

Release 7.6 and Interim Release 7.6.0 will be implemented on Saturday, April 1, 2017.

Release 7.6 contains two (2) System Change Requests (SCR):

SCR 8692 – Programmatic and Rate System Changes Related to AB 403 and AB 1997 (Phase I)

Phase I of this SCR Includes the following:

Requirement 1 - Up to four (4) new values shall be added to the Placement Program Type / History section of the Placement notebook. These values shall also be added to the Char/Pref page of the Placement Home notebook.

Requirement 5 - To record the meetings of the Child and Family Team (CFT), the system shall add fields to record the lead agency of the CFT meeting (six values), key roles present at the meeting (twenty values), to the Contact notebook. The CFT will also need to be a case management service, delivered service, planned case activity, and populate to case plan documents.

Requirement 9 - The system shall allow documents to be stored and associated to an individual Placement Home. Three (3) of these documents will require CLC privilege to view and create.

Requirement 13 - A new value of Home Based Family Care will be added to the Payment Type Dropdown on the Ongoing Requests page of the Placement notebook. New values shall be added to the Rate/Service Level drop down on the same page: Basic, Level 2, Level 3 and Level 4.

Requirement 14 - Seven (7) fields related to payments for Adoptive Placements and Foster Care Placements shall allow more characters to be entered so that higher rates can be recorded.

Requirement 17 - For RFH, the system shall no longer require the Application Received date to be before the start date of the active license row.

SCR 8695 - Training Tools

 

The Help Desk tickets and PTS issues are described in detail in the R7.6.0 Interim Release Details list located on the CWS/CMS website behind County Logon>Code Release Secure Site>Release 7.6.0>Interim Release 7.6.0.

 

R7.6 Data Structure Changes has been posted on the CWS/CMS website behind County Logon>Code Release Secure Site>Code Release 7.6.

 

 

 

The following information will be posted when available:

 

Database Changes

Business Objects Mappings 7.6

Charts-Entity Relationship Diagram (ERD)

Index-Entity Relationship Diagram (ERD)

Folded Keys

 

Additionally, once the new version of xTools is available it will be located on the CWS/CMS website under the County Info tab>County Logon>Applications>xTools.



February

Title: Placement Home Data Cleansing


Date: 2/2/2017

What is impacted: N/A

Date of impact: February 4, 2017

Start time: N/A   End time: N/A   Duration: N/A

Description:

The CWS/CMS Data Quality Team has scheduled a data cleansing of the Placement Home Data for Saturday, February 4, 2017.  This activity will cleanse Foster Family Homes (FFAs) with no License Number and were created at CWS original conversion time. 

Additional information:

    • This is Statewide implementation
    • No County workload expected
    • Fresno Piloted the process in December 2016
    • An informational document is available on the DQ portal at: /Documents/Automated Data Correction/”About Placement Home Cleanup.pdf”


January

Title: 2017 – 1st Semi Annual Automated SCP Batch Merge


Date: 1/6/2017

What is impacted: County Business Practice

Date of impact: Wednesday, January 11, 2017: Semi Annual Duplicate SCP Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Substitute Care Providers (SCPs) in the database.

The 2017 – 1st Semi Annual Automated SCP Merge will occur on the weekend of Saturday, March 4 – Sunday, March 5, 2017. It will be run off of the data in the report on the Convert V: drive.

 

For complete information regarding the process and reports, please refer to the Automated SCP Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).


Please have the most current version of your spreadsheet on the Convert V: drive no later than Wednesday, February 22, 2017, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Tuesday, February 21, 2017. Please do not alter the file name or the formatting of the spreadsheet.



Title: 2017 – 1st Semi Annual Automated Attorney Batch Merge


Date: 1/6/2017

What is impacted: County Business Practice

Date of impact: Wednesday, January 11, 2017: Semi Annual Duplicate Attorney Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Attorneys in the database.

The 2017 – 1st Semi Annual Automated Attorney Merge will occur on the weekend of Saturday, March 4 – Sunday, March 5, 2017. It will be run off of the data in the report on the Convert V: drive.

 

For complete information regarding the process and reports, please refer to the Automated Attorney Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).


Please have the most current version of your spreadsheet on the Convert V: drive no later than Wednesday, February 22, 2017, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Tuesday, February 21, 2017. Please do not alter the file name or the formatting of the spreadsheet.

 

The Semi Annual Duplicate Attorney Report has a field named ‘Reviewed’. This field MUST be set to ‘Yes’ upon review to be included in the Batch Merge Process.

Title: 2017 – 1st Semi Annual Automated Client Batch Merge


Date: 1/6/2017

What is impacted: County Business Practice

Date of impact: Wednesday, January 11, 2017: Semi Annual Duplicate Client Pre-Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Client’s in the database.

The 2017 – 1st Semi Annual Automated Client Merge will occur on the weekend of Saturday, March 4 – Sunday, March 5, 2017. It will be run off of the data in the report on the Convert V: drive.

 

For complete information regarding the process and reports, please refer to the Automated Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).



December

Title: CWDS Continuum of Care Reform (CCR) Release Update


Date: 12/27/2016

What is impacted: CWS/CMS Application

Date of impact: N/A

Start time: N/A   End time: N/A   Duration: N/A

Description:

Because of the great urgency  placed by counties and by the State on delivering the required Continuum of  Care Reform (CCR) functionality to child welfare workers, CWDS is moving these  system changes into production prior to the system upgrades planned as Release  8.0. 

The CWS/CMS Office is already  working with the priorities stated by Counties, and by State Program  specialists and with IBM to plan the roll out of these CCR changes in two  releases separated by about three months.  These releases, 7.6 and 7.7, are planned for the end of March 2017 and  the end of June 2017.  At that point the  work on the Windows conversion (Release 8.0) will resume on a new  timeline. 

More detailed information on these  system changes as well as the timelines and impacts, will be posted on the CWDS  website as they are made available.  


Please  click HERE to see the release details for R7.6 and R7.7.

November

October

September

August

July

Title: R7.4.1 Interim Release Bulletin


Date: 7/8/2016

What is impacted: CWS/CMS Application

Date of impact: August 3, 2016

Start time: 6:00 PM    End time: 10:00 PM    Duration: 4 Hours

Description:

On Wednesday, August 3, 2016, Interim Release 7.4.1 deployment package will be delivered to the CWS/CMS Application. 
This deployment package contains Forms Update for Summer 2016 along
with four (4) DPUs and nine (9) PTSs.

The Help Desk tickets and PTS issues are described in detail in the R7.4.1 Interim Release List located on the CWS/CMS website behind County Logon>Code Release Secure Site>Release 7.4.1>Interim Release 7.4.1.

SCR 8685 – Forms Update for Summer 2016
Update seven (7) existing forms with new versions.



Form Identification

Form name and new version date

ADOPT- 4320 (SP)

Convenio Del Programa De Asistencia Para Adopciones (AAP)

JV-100

Juvenile Dependency Petition (Version One)

JV-101 (A)

Additional Children Attachment

JV-121

Failure to Protect

JV-220

Application for Psychotropic Medication

JV-220 (A)

Physician’s Statement - Attachment

JV-590

Order to Seal Juvenile Records

CWS/CMS Users please note:

  • It is strongly recommended that the user log off the application each night to insure that they are working with the latest version of the application.
  • It is recommended that the install of Interim Release 7.4.1 occur via the office network, as opposed to a remote connection.
  • Contact your County Support Staff to confirm that the correct version has been delivered to the workstation.
  • Users that are logged onto the system when the release arrives will not be using the new code at their workstation.
  • Like major releases, Interim Release 7.4.1 will be using a full installation package.  There is no outage.

Down-Level Workstations:

To continue using CWS/CMS, all workstations must be brought up-to-date with Release 7.4.1 before August 18, 2016

On workstations that do not yet have Release 7.4.1, appropriate messages will appear after the user clicks OK on the CWS/CMS Control Panel Logon dialog.  The messages are shown below.

Starting Thursday, August 4, 2016, this message will be shown with a yellow Warning icon:

[Rule 10008]

Updates for CWS/CMS Release 7.4.1 are available.  To receive them, please restart the workstation (or follow county-specific procedures).  If this workstation is not updated by 8/18/16, access will be denied.

Starting Thursday, August 18, 2016, this variation of the message will be shown with a red Error icon:

[Rule 10007]

Updates for CWS/CMS Release 7.4.1 are available.  To receive them, please restart the workstation (or follow county-specific procedures).  Access is denied.



Title: Release 7.5 and Interim Release 7.5.0 Informational Bulletin


Date: 7/8/2016

What is impacted: CWS/CMS Application

Date of impact: N/A

Start time: N/A   End time: N/A   Duration: N/A

Description:

Release 7.5 and Interim Release 7.5.0 will be implemented on Saturday, November 19, 2016. 
Release 7.5 contains four (4) System Change Requests (SCR):

SCR 8623 - Resource Family Approval
SCR 8657 - AB12 Aid Codes and Approved Relative Caregiver Funding Option (ARC)
SCR 8644 - Ability to Update Diagnosed Disabilities AFCARS Requirement in Closed Cases
SCR 8665 - Training Tools

The following information is available for R7.5 behind County Logon>Code Release Secure Site>Release 7.5:

Release 7.5>Release Notes 7.5:
CWS/CMS Application Release Notes 7.5

Please note:  The R7.5 Release Notes are as of 7/5/2016 and are subject to change.  Revisions will be sent out with future bulletins.

Release 7.5>Presentations:
Release 7.5 JAD (June 9, 2016)

Release 7.5>Guides:
R7.5 County Test Workshop – User Guide

Release 7.5>Interim Release 7.5.0:
R7.5.0 Interim Release Details (This list is subject to change)



Title: 2016 – 2nd Semi Annual Automated SCP Batch Merge


Date: 7/8/2016

What is impacted: County Business Practice

Date of impact: Wednesday, July 20, 2016: Semi Annual Duplicate SCP Merge Reports available on the Convert V: drive. Tuesday, August 23, 2016: Counties submit reports for SCP merge. Saturday, September 3 – Sunday, September 4, 2016: Automated Duplicate SCP Merge. Wednesday, September 14, 2016: Duplicate SCP Merge Exception Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Substitute Care Providers (SCPs) in the database.

The 2016 – 2nd Semi Annual Automated SCP Merge will occur on the weekend of Saturday, September 3 – Sunday, September 4, 2016. It will be run off of the data in the report on the Convert V: drive.

For complete information regarding the process and reports, please refer to the Automated SCP Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).

Please have the most current version of your spreadsheet on the Convert V: drive no later than Wednesday, August 24, 2016, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Tuesday, August 23, 2016. Please do not alter the file name or the formatting of the spreadsheet.



Title: 2016 – 2nd Semi Annual Automated Attorney Batch Merge


Date: 7/8/2016

What is impacted: County Business Practice

Date of impact: Wednesday, July 20, 2016: Semi Annual Duplicate Attorney Merge Reports available on the Convert V: drive. Tuesday, August 23, 2016: Counties submit reports for Attorney merge. Saturday, September 3 – Sunday, September 4, 2016: Automated Duplicate Attorney Merge. Wednesday, September 14, 2016: Duplicate Attorney Merge Exception Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Attorneys in the database.

The 2016 – 2nd Semi Annual Automated Attorney Merge will occur on the weekend of Saturday, September 3 – Sunday, September 4, 2016. It will be run off of the data in the report on the Convert V: drive.

For complete information regarding the process and reports, please refer to the Automated Attorney Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).

Please have the most current version of your spreadsheet on the Convert V: drive no later than Wednesday, August 24, 2016, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Tuesday, August 23, 2016. Please do not alter the file name or the formatting of the spreadsheet.

The Semi Annual Duplicate Attorney Report has a field named ‘Reviewed’. This field MUST be set to ‘Yes’ upon review to be included in the Batch Merge Process.



Title: 2nd Semi Annual Automated Client Batch Merge


Date: 7/8/2016

What is impacted: County Business Practice

Date of impact: Wednesday, July 20, 2016: Semi Annual Duplicate Client Pre-Merge Reports available on the Convert V: drive. Saturday, September 3 – Sunday, September 4, 2016: Automated Duplicate Client Merge. Wednesday, September 14, 2016: Duplicate Client Merge Results available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Client’s in the database.

The 2016 – 2nd Semi Annual Automated Client Merge will occur on the weekend of Saturday, September 3 – Sunday, September 4, 2016. It will be run off of the data in the report on the Convert V: drive.

For complete information regarding the process and reports, please refer to the Automated Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).



June