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November

Title: Education Provider Information from the California Dept. of Education (CDE) & Code Table Refresh


Date: 11/15/2017

What is impacted: The CWS/CMS application

Date of impact: Thursday, November 30, 2017

Start time: 6:00 p.m.   End time: 8:00 p.m.   Duration: 2 hours

Description:

On Thursday, November 30, 2017 the CDE Interface will run to update Education Provider information in the CWS/CMS application. This update applies to CDE public, private and independent school information. School information manually created by a CWS/CMS user will not be affected.

During execution of the update on Thursday, November 30 from approximately 6:00 p.m. to 8:00 p.m. users may be unable to perform Education Provider searches in the CWS/CMS application. The updated code table files will be pushed to the workstations during normal log on Friday, December 1, 2017. By Friday, December 1, 2017 all servers should have the latest code tables available.

Due to differences in data and formatting between CDE and the CWS/CMS application, some otherwise valid Education Providers may be end-dated. If this occurs, please refer to the Work Around section below. A list of all end-dated Education Providers will be sent to the SPOCs via email as soon as it becomes available.

ADDITIONAL NOTES:

COEX COUNTIES
Before midnight on Thursday, November 30, 2017, the new code tables need to be replicated to county servers and/or added to any custom processes used to deliver code tables. The code table files should be available on CWS/CMS county servers by the evening of Wednesday, November 29, 2017. Counties should already have a process in place that updates county workstations from county servers. These files are to be delivered to the workstations only if the code tables are newer than what the workstations already have.