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July

Title: R7.7.1 Interim Release


Date: 7/20/2017

What is impacted: CWS/CMS Application

Date of impact: July 31, 2017

Start time: 6:00 PM   End time: 10:00 PM   Duration: 4 Hours

Description:

On Monday, July 31, 2017, Interim Release 7.7.1 deployment package will be delivered to the CWS/CMS Application. 
This deployment package contains the following:

SCR 8697 - AB403 Rate Changes (Los Angeles only)
AB403 introduced changes to policy related to the Continuum of Care Reform (CCR). These changes include new rate schedules for certain placement facility types and Home Based Family Care (HBFC) placements. Los Angeles requires changes to the LA APPS interface and to the CWS/CMS Client Services application in order to capture information related to the CCR.

IN #10840078 - Enhancements to server fail-over functionality (Dedicated Counties)
Interim Release 7.7.1 implements a feature that fixes an issue some dedicated county users have had with changing their passwords in CWS/CMS.  In addition this new feature will allow the flexibility to create a more reliable Active Directory (AD) infrastructure for all CWS/CMS users and will prevent sync issues from reoccurring.  Information on the CWS/CMS and Windows Domain Sync Issues (IN10840078) was previously communicated on 6/23/17 and 6/28/17 via communication notifications.

County License Case (All Counties)
Problem Description: Under certain circumstances the user may receive the following error message “Universal Data Access Manager has stopped working” when saving changes to a County License Case for a Resource Family Home or  Foster Family Home. This can happen if the user opens the Placement Home notebook for Resource Family Home, and the Resource Family Home notebook is open when the County License Case Applications Status is changed to 'Application Withdrawn'.
Solution: A fix has been identified and included in R7.7.1. Until the fix becomes available, users can avoid the problem by doing the following: BEFORE saving to the database, click on the Placement Home notebook AFTER setting County License Case Applications Status or License Status.

CWS/CMS Users please note:

  • It is strongly recommended that the user log off the application each night to insure that they are working with the latest version of the application.
  • It is recommended that the install of Interim Release 7.7.1 occur via the office network, as opposed to a remote connection.
  • Contact your County Support Staff to confirm that the correct version has been delivered to the workstation.
  • Users that are logged onto the system when the release arrives will not be using the new code at their workstation.
  • Like major releases, Interim Release 7.7.1 will be using a full installation package.  There is no outage.

Down-Level Workstations:

To continue using CWS/CMS, all workstations must be brought up-to-date with Release 7.7.1 before August 22, 2017

On workstations that do not yet have Release 7.7.1, appropriate messages will appear after the user clicks OK on the CWS/CMS Control Panel Logon dialog.  The messages are shown below.

Starting Tuesday, August 1, 2017, this message will be shown with a yellow Warning icon:

[Rule 10008]
Updates for CWS/CMS Release 7.7.1 are available.  To receive them, please restart the workstation (or follow county-specific procedures).  If this workstation is not updated by 8/22/17, access will be denied.

Starting Tuesday, August 22, 2017, this variation of the message will be shown with a red Error icon:

[Rule 10007]
Updates for CWS/CMS Release 7.7.1 are available.  To receive them, please restart the workstation (or follow county-specific procedures).  Access is denied.



June

Title: 2017 – 2nd Semi Annual Automated Attorney Batch Merge


Date: 6/30/2017

What is impacted: County Business Practice

Date of impact: Wednesday, July 12, 2017: Semi Annual Duplicate Attorney Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Attorneys in the database.

The 2017 – 2nd Semi Annual Automated Attorney Merge will occur on the weekend of Saturday, September 2 – Sunday, September 3, 2017. It will be run off of the data in the report on the Convert V: drive.

For complete information regarding the process and reports, please refer to the Automated Attorney Merge Training Guides located on the CWS/CMS website at the following path:  Training tab> >Training Portal> Guides> >Batch Merge Guides. You must have Logon access to the Training Portal to view the document.  If you do not have access, then you must register on the Login page.

Please have the most current version of your spreadsheet on the Convert V: drive no later than Tuesday, August 22, 2017, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Tuesday, August 22, 2017. Please do not alter the file name or the formatting of the spreadsheet.

The Semi Annual Duplicate Attorney Report has a field named ‘Reviewed’. This field MUST be set to ‘Yes’ upon review to be included in the Batch Merge Process.

When:

Wednesday, July 12, 2017: Semi Annual Duplicate Attorney Merge Reports available on the Convert V: drive.

Wednesday, August 22, 2017: Counties submit reports for Attorney merge.

Saturday, September 2 – Sunday, September 3, 2017: Automated Duplicate Attorney Merge.

Wednesday, September 13, 2017: Duplicate Attorney Merge Exception Reports available on the Convert V: drive.



Title: 2017 – 2nd Semi Annual Automated Client Batch Merge


Date: 6/30/2017

What is impacted: County Business Practice

Date of impact: Wednesday, July 12, 2017: Semi Annual Duplicate Client Pre-Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Client’s in the database.

The 2017 – 2nd Semi Annual Automated Client Merge will occur on the weekend of Saturday, September 2 – Sunday, September 3, 2017. It will be run off of the data in the report on the Convert V: drive.

For complete information regarding the process and reports, please refer to the Automated Merge Training Guides located on the CWS/CMS website at the following path: Training tab> >Training Portal> Guides> >Batch Merge Guides. You must have Logon access to the Training Portal to view the document. If you do not have access, then you must register on the Login page.



Title: 2017 – 2nd Semi Annual Automated SCP Batch Merge


Date: 6/30/2017

What is impacted: County Business Practice

Date of impact: Wednesday, July 12, 2017: Semi Annual Duplicate SCP Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Substitute Care Providers (SCPs) in the database.

The 2017 – 2nd Semi Annual Automated SCP Merge will occur on the weekend of Saturday, September 2 – Sunday, September 3, 2017. It will be run off of the data in the report on the Convert V: drive.

For complete information regarding the process and reports, please refer to the Automated SCP Merge Training Guides located on the CWS/CMS website at the following path:  Training tab> >Training Portal> Guides> >Batch Merge Guides. You must have Logon access to the Training Portal to view the document.  If you do not have access, then you must register on the Login page.

Please have the most current version of your spreadsheet on the Convert V: drive no later than Tuesday, August 22, 2017, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Wednesday, August 22, 2017. Please do not alter the file name or the formatting of the spreadsheet.



May

April

March

Title: Release 7.6.and Interim Release 7.6.0 (30-Day Reminder)


Date: 3/3/2017

What is impacted: CWS/CMS Application

Date of impact: Saturday, April 1, 2017

Start time: N/A    End time: N/A    Duration: N/A

Description:

Release 7.6 and Interim Release 7.6.0 will be implemented on Saturday, April 1, 2017.

Release 7.6 contains two (2) System Change Requests (SCR):

SCR 8692 – Programmatic and Rate System Changes Related to AB 403 and AB 1997 (Phase I)

Phase I of this SCR Includes the following:

Requirement 1 - Up to four (4) new values shall be added to the Placement Program Type / History section of the Placement notebook. These values shall also be added to the Char/Pref page of the Placement Home notebook.

Requirement 5 - To record the meetings of the Child and Family Team (CFT), the system shall add fields to record the lead agency of the CFT meeting (six values), key roles present at the meeting (twenty values), to the Contact notebook. The CFT will also need to be a case management service, delivered service, planned case activity, and populate to case plan documents.

Requirement 9 - The system shall allow documents to be stored and associated to an individual Placement Home. Three (3) of these documents will require CLC privilege to view and create.

Requirement 13 - A new value of Home Based Family Care will be added to the Payment Type Dropdown on the Ongoing Requests page of the Placement notebook. New values shall be added to the Rate/Service Level drop down on the same page: Basic, Level 2, Level 3 and Level 4.

Requirement 14 - Seven (7) fields related to payments for Adoptive Placements and Foster Care Placements shall allow more characters to be entered so that higher rates can be recorded.

Requirement 17 - For RFH, the system shall no longer require the Application Received date to be before the start date of the active license row.

SCR 8695 - Training Tools

 

The Help Desk tickets and PTS issues are described in detail in the R7.6.0 Interim Release Details list located on the CWS/CMS website behind County Logon>Code Release Secure Site>Release 7.6.0>Interim Release 7.6.0.

 

R7.6 Data Structure Changes has been posted on the CWS/CMS website behind County Logon>Code Release Secure Site>Code Release 7.6.

 

 

 

The following information will be posted when available:

 

Database Changes

Business Objects Mappings 7.6

Charts-Entity Relationship Diagram (ERD)

Index-Entity Relationship Diagram (ERD)

Folded Keys

 

Additionally, once the new version of xTools is available it will be located on the CWS/CMS website under the County Info tab>County Logon>Applications>xTools.



February

Title: Placement Home Data Cleansing


Date: 2/2/2017

What is impacted: N/A

Date of impact: February 4, 2017

Start time: N/A   End time: N/A   Duration: N/A

Description:

The CWS/CMS Data Quality Team has scheduled a data cleansing of the Placement Home Data for Saturday, February 4, 2017.  This activity will cleanse Foster Family Homes (FFAs) with no License Number and were created at CWS original conversion time. 

Additional information:

    • This is Statewide implementation
    • No County workload expected
    • Fresno Piloted the process in December 2016
    • An informational document is available on the DQ portal at: /Documents/Automated Data Correction/”About Placement Home Cleanup.pdf”


January

Title: 2017 – 1st Semi Annual Automated SCP Batch Merge


Date: 1/6/2017

What is impacted: County Business Practice

Date of impact: Wednesday, January 11, 2017: Semi Annual Duplicate SCP Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Substitute Care Providers (SCPs) in the database.

The 2017 – 1st Semi Annual Automated SCP Merge will occur on the weekend of Saturday, March 4 – Sunday, March 5, 2017. It will be run off of the data in the report on the Convert V: drive.

 

For complete information regarding the process and reports, please refer to the Automated SCP Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).


Please have the most current version of your spreadsheet on the Convert V: drive no later than Wednesday, February 22, 2017, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Tuesday, February 21, 2017. Please do not alter the file name or the formatting of the spreadsheet.



Title: 2017 – 1st Semi Annual Automated Attorney Batch Merge


Date: 1/6/2017

What is impacted: County Business Practice

Date of impact: Wednesday, January 11, 2017: Semi Annual Duplicate Attorney Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Attorneys in the database.

The 2017 – 1st Semi Annual Automated Attorney Merge will occur on the weekend of Saturday, March 4 – Sunday, March 5, 2017. It will be run off of the data in the report on the Convert V: drive.

 

For complete information regarding the process and reports, please refer to the Automated Attorney Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).


Please have the most current version of your spreadsheet on the Convert V: drive no later than Wednesday, February 22, 2017, as the program will be run off of those documents.

Note: Counties can update the Pre-Merge Reports until Tuesday, February 21, 2017. Please do not alter the file name or the formatting of the spreadsheet.

 

The Semi Annual Duplicate Attorney Report has a field named ‘Reviewed’. This field MUST be set to ‘Yes’ upon review to be included in the Batch Merge Process.

Title: 2017 – 1st Semi Annual Automated Client Batch Merge


Date: 1/6/2017

What is impacted: County Business Practice

Date of impact: Wednesday, January 11, 2017: Semi Annual Duplicate Client Pre-Merge Reports available on the Convert V: drive.

Start time: N/A   End time: N/A   Duration: N/A

Description:

The Automated Batch Merge is a semi-annual process. The purpose of this process is to assist the counties of California in the cleanup of duplicate Client’s in the database.

The 2017 – 1st Semi Annual Automated Client Merge will occur on the weekend of Saturday, March 4 – Sunday, March 5, 2017. It will be run off of the data in the report on the Convert V: drive.

 

For complete information regarding the process and reports, please refer to the Automated Merge Training Guides located on the CWS/CMS website at the following path:  Training tab>Online Training Center>Training Portal>User Guides>Training Guides>Batch Merge Guides. You must have County Logon access to the Training Portal to view the document.  If you do not have access, contact your County Single Point of Contact (SPOC).



December

Title: CWDS Continuum of Care Reform (CCR) Release Update


Date: 12/27/2016

What is impacted: CWS/CMS Application

Date of impact: N/A

Start time: N/A   End time: N/A   Duration: N/A

Description:

Because of the great urgency  placed by counties and by the State on delivering the required Continuum of  Care Reform (CCR) functionality to child welfare workers, CWDS is moving these  system changes into production prior to the system upgrades planned as Release  8.0. 

The CWS/CMS Office is already  working with the priorities stated by Counties, and by State Program  specialists and with IBM to plan the roll out of these CCR changes in two  releases separated by about three months.  These releases, 7.6 and 7.7, are planned for the end of March 2017 and  the end of June 2017.  At that point the  work on the Windows conversion (Release 8.0) will resume on a new  timeline. 

More detailed information on these  system changes as well as the timelines and impacts, will be posted on the CWDS  website as they are made available.  


Please  click HERE to see the release details for R7.6 and R7.7.

November